Life is hectic and schedules are packed, which is why we practically live on our calendars. And Evernote users need access to their notes at all times. But if we’re continuously looking between Evernote and our calendar every day, it’s easy for important meetings or notes to fall through the cracks.
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Some calendars have note-taking features. Some note-taking apps have a calendar. But they’re never quite as good as their true specialty. Since we’re pretty comfortable with our calendars of choice, is there a way to combine these two tools?
Luckily, some of the most popular calendars in the world can be synced with Evernote. This lets you assign dates to to-do lists and notes. We’re going to cover how to sync calendars like Google and Outlook, the apps that make it easier, and how to juggle the endless scheduling of modern life.
So how do we create an effective Evernote calendar?
What is Evernote and what is it good for?
Evernote is a multi-platform note-taking application. It saves notes, to-do lists, images, media, and even webpages in a central location on the cloud. These notes can be organized into customizable folders called notebooks. Notes can be tagged like a blog, allowing you to sort and search your notes by topic.
It’s relatively easy to use, and there are tons of helpful Evernote tutorials online. Notes are stored in the cloud and accessible anywhere. Even the free version syncs with two devices. It also comes with a helpful feature called Evernote Web Clipper. The Web Clipper is a Chrome extension that lets you grab things from the internet and send them to your notebooks.
This includes straight or simplified versions of any website. This is particularly useful with cluttered websites that you need to reference often.
We’re not here to sell you Evernote, which has its own ups and downs. And, unfortunately, there is no native Evernote calendar. Instead, we’re here to help you combine two workflows into one without uprooting your entire calendar or notebook.
Connecting Google Calendar with Evernote Calendar
Google Calendar is one of the most popular calendars in the world. It’s useful, packed with features, and compatible with everything. Combining it with Evernote makes perfect sense.
The low-tech solution is to just grab your Evernote link and paste it into a calendar event. However, it’s much faster to automate the process. Plus, these applets create links both ways. Changes in Evernote can sync to the calendar, and vice versa.
Creating an Evernote Calendar journal from Google Calendar events
The following techniques use the IFTTT applet to customize both your Google Calendar and your Evernote.
IFTTT (“If This Then That”) helps you create conditional statements that can link your calendar and your Evernote for a number of different purposes.
If you’re interested in creating a journal in your Evernote that records your Google Calendar events, simply go to the IFTTT page linked here, or search for it on the main IFTTT page. They will ask for permission to access your Google Calendar: simply follow all of the click-throughs to get to a page that looks like this:
From there, follow the prompts and dropdowns to specify which calendar you’d like to create a journal from: contacts, birthdays, a work calendar, a personal calendar, etc.
You can choose the time you want the journal entry made in Evernote. It comes with four settings: 0 minutes, 15 minutes, 30 minutes, and 45 minutes after the event enters the calendar.
From there, the applet shows you a template of how the journal entry will look. You can customize the name of the new journal notebook and add tags to the journal note.
Then, click the big “Save” button. It will offer a confirmation prompt, and then your new Evernote/Google Calendar event journal is good to go.
These journals are useful for looking at your schedule long-term. You can see how much time you’ve spent in meetings. You can judge the length of those meetings against their usefulness. You can also use the generated journals for work reports or to account for your time on projects.
Creating Evernote calendar reminders for Google events
Again, we’ll be using IFTTT to create a simple script. This script creates events in Google Calendar for reminders you make in Evernote.
First, navigate to the recipe page and click the “Connect” button. Follow any permission, authorization, and Google login prompts.
Choose which calendar you’d like the Evernote reminders to go to and click save. The best part is you can create these reminders for different calendars. Make a reminder in Evernote about your new co-worker’s birthday and send it right to the birthday calendar, for example.
Both of these methods allow you to send the most useful data between Evernote and Google Calendar.
Syncing Apple Calendar and Evernote Calendar
While Google’s calendar is generally considered more powerful, Apple’s 50% mobile market share means many people still use its native calendar. And while it does sync with iCloud, it doesn’t natively talk to Evernote.
IFTTT allows iPhone and iOS users to sync between Apple Calendar and Evernote. The process is similar to syncing with Google, with small differences. Namely, the need to download the IFTTT app to an iOS device. If you work on multiple devices, you’ll need to download the app to each one.
You can sync reminders and to-do lists and even create Siri integration with Evernote. Consider, too, the widespread nature of the Apple environment. If you have an iPhone, an Apple Watch, and an Apple Smart Home, connecting your existing Evernote account means true accessibility.
Syncing iOS reminders with an Evernote list
This IFTTT recipe will push reminders you create in the iOS calendar into a checklist on Evernote.
Navigate to the IFTTT page linked above and press “connect.” A pop-up will then ask for your phone number to send you an IFTTT download link. You have to download the IFTTT to your device for full integration.
Evernote Not Syncing
Next, you’ll see a screen to customize how your reminders will look in the Evernote checklist.
Fields for Title, the To-do list entry, choice of Notebook, and Tags can be altered or kept as-is. Then, click “Save,” and the reminders you create on your iPhone will jump right to a clickable checklist in Evernote.
Integrating Siri and Evernote
If you don’t physically add calendar reminders and prefer voice command, there’s a different IFTTT recipe. This feature also requires the IFTTT app on your Apple device. So, go to the recipe page, click connect, and fill out the following:
Evernote Windows App
Once the app is downloaded and installed, the process is straightforward. When Siri adds a reminder through voice command, it triggers the applet. In the recipe page, you can name the list, title the note, and customize the body with simple HTML tags. Again, the tags and the name of the notebook can be tailored to your organization style.
Creating notes for iOS Calendar events
Want Evernote notebooks for the calendar events that appear in your iOS Calendar? These notebooks are useful for notes taken during a call or for reflections after. They can even become a loose client database or home for your staff meeting notes.
The first step is to go to the IFTTT recipe page. Click “connect.” The next page specifies how the details from the event will import into Evernote.
Next, choose the calendar name. Shift team meeting calendars into one notebook, client meetings into another, however you want to arrange your calendar. Again, using this recipe multiple times on different calendars may be a good idea. Choose a notebook, then tag with words like “meeting,” “birthday,” or “client.” These tags make organization in Evernote extremely granular.
Click “Save” when you’re done.
Connecting Outlook’s Calendar to Evernote
Microsoft’s Outlook calendar is commonly used in offices everywhere. It has a huge install base—over 400 million users, in fact. If you are taking Evernote into the workplace, which comes with its own complications, these two can be combined to create something better.
Zapier connects Outlook and Evernote
Zapier is extremely similar to IFTTT in that it’s an applet that creates customized scripts for a ton of different purposes.
Zapier creates custom triggers for every possible combination of Evernote and Outlook’s calendar that you might need. Basically, you decide a trigger (what starts up Zapier) and the action that will occur when the event is triggered—simple if-then conditional statements. They look like this in the Zapier interface:
On the left is the “trigger,” which can be changed in the dropdown menu by the arrows on the right. The right is the “event.”
In the example, we’ve decided that when a new email is created in Outlook (the trigger), a note is created in Evernote with details on the email. You could also have a “New Notebook” created when you “Create a Contact” in Outlook. This would start a new file on a client. Or when you set a “New Reminder” in Evernote, it creates an event in Outlook.
Below are just some of the various triggers and events. They can be mixed and matched in Zapier for whatever situation you can dream up.
Once you’ve chosen your trigger and your event, click the big blue button—“Connect Evernote + Microsoft Office.” Then, follow any login prompts for either service.
Now you’re synced, connected, and ready to spend less time shuffling between apps to make your day work.
Other Apps for Evernote Calendar Integration
There are a few other apps that combine Evernote with your calendar. They’re simple to use and take the pressure off you.
Cronofy and zzBots both use similar visual interfaces to connect your calendar with Evernote. You have the freedom to pick and choose the apps that match your workflow. And both Zapier and IFTTT can be used for Outlook, Google Calendar, Apple Mail, and dozens of other platforms.
No matter your platform, there is a program, applet, or script that can turn Evernote into more than just a note-taking service. This would be much easier if Evernote had its own calendar, but until then, these workarounds should do the trick.
As a writer, I always keep my diary with me without fail. The reason is that I have to note down all the ideas at the moment when they pop up in my mind. Plus, I am a ruffle! I have to pin each and everything – lists, meeting schedules, birthdays, etc. and even set reminders to get notifications. Unfortunately, diaries do not provide this privilege.
So, I stopped being so conservative & old fashioned and started using such cool writing apps like Google Keep or Evernote to keep myself updated. (and trust me, the experience is mind blowing!) These are helping me to increase my productivity on a different level.
Sync Evernote Windows
Now the confusion is – What is the best writing app amongst them? Here I am giving a list of pros and cons, as well as a fair comparison of both of them.
Google Keep vs Evernote:
Before starting this debate and all the judgments of which is better – Keep vs Evernote, let’s talk about the similarity between them.
- Both are the writing apps.
- They are popular and have their set of users.
- Both apps can be used even without data card (i.e.) Internet.
- Both can sync across all the connected devices so that there are the least chances to not getting a note when it is needed.
- The apps can be used in any device like cell phone, tablets, or laptops and PC.
- They are fast and easy to use.
- Both have the feature of ‘search’ to access old notes.
- Both allows adding reminders easily, which provide alerts on time.
- The apps have the feature of ‘collaboration’ – (‘Collaboration’ in Google Keep and ‘Shared’ in Evernote) so that you can easily get connected with your friends, family and concerned persons are easy. You can add one or more email addresses to the particular note so that they can also edit.
Google Keep:
I am a huge fan of Google apps and Google Keep is one on of my favorites. I am glad that I am showing off the cool features of Keep. But as I am loyal to my readers, I will list out some negative points too.
First thing first; PROS:
- You can make notes, checklists, handwritten text as well as drawings, and can insert images.
- There is a quick way to create a new checklist, and you can check the things without even opening the note.
- After adding, you can see the entire image without opening, and you can insert the quotes or captions easily.
- You also can add recordings in Keep. Even make the voice-to-text notes.
- It is the best home screen widget for keeping the records with automatic saving and easy edit.
- Keep has the locations and time-based reminders. The plus point is that all those reminders are synchronized with Google calendar. A cool feature it is!
- In Google Keep, labeling is there for notes. Notes can be grouped via labels. One easy and cool way to tag the note is Hashtag! You also can use #, and the note will separate automatically. You can also differentiate all the notes with the feature of ‘color code.’
- The search bar is up front, you just have to enter a word, or label or color code and you can find your note quickly.
- Note space is upfront in Keep. So no need to select + sign to add something.
Now it’s time; CONS:
- There is no such thing as a notebook in Google Keep. Bookmarking and pinning are there, but not this useful feature.
- You cannot make any folders for managing the notes. Drag and drop facility is there to keep the notes upfront so that you can see them, but you just can’t categorize them in folders.
- Google Keep is best for short notes or short-term notes. But if you have a long list of notes, it might be unmanageable. You can archive the notes so that you can easily find the saved note and read or edit it, but if not achieved, you have to keep scrolling to find the needed one.
- It never notifies when some new notes are added to the shared list.
- You cannot share your notes directly to the Facebook or Twitter.
- If you want to find something within the notes, there is not any facility to do that.
Evernote:
Evernote’s tagline is ‘Stay Organized.’ Just like its name and slogan, this green symbol app is a masterpiece – it is ‘forever’ and organized. This is a considerable app ecosystem. I’ve used it once when I was in the corporate culture (Btw, you must use Evernote if you are in the corporate!) and so I can easily write the review about it.
Why is Evernote preferable? PROS:
- Evernote can consolidate all your information from a lot of different sources in one place.
- It has very powerful features for organizing notes because it is designed like that. The feature of putting notes into a single notebook makes it easy to organize such information.
- If you have plenty of notes to manage, you can organize notes extensively with all such notebooks and tags.
- One brilliant feature of Evernote is the OCR functionality which can automatically scan images for text.
- Another cool feature is Easy to clip web content. Evernote can include pictures, snippets, texts, or even links at the same time.
- Get the premium version of Evernote which also allows through PDF files and MS Office documents.
CONS:
- Evernote’s interface is slow and irritating as there are many steps to follow.
- Its free version is only limited to any 2 devices.
- Few users believe that it is very complicated and bloated.
- It is also not so easy to use as it’s features and functions change as per devices.
- It constantly irritates you to upgrade your current account.
Evernote Not Syncing Windows 10
Final Verdict
Basically, it is up to you and your field/situations/need, which can decide what is the best and suitable for you. I am recommending Google Keep for small notes and short term commitments. (keep completing and keep deleting!) and Evernote for the corporate purpose.
Don’t think about Evernote vs Google Keep. Try both, and decide as per your convenience. The ultimate goal is – To Write and To Remember!!! So keep doing that and always be happy & organized.